• Department: International Business Times
• Location: Anywhere
• Job Type: Contract
• Job Title: Virtual Office Manager (Administrative Assistant)

About Us: International Business Times is in search of an Administrative Assistant who can efficiently manage front-desk receptionist duties and various administrative tasks virtually. There’s also the option of transitioning to an in-office role in our New York office at a later time.

Key Responsibilities:

• Calendar Management: Assist with scheduling for executives and other staff, even across different time zones. Proficiency in using Google Calendar is essential.
• Financial Support: Collaborate with the finance director by preparing reports, gathering data, and more.
• Job Posting: Handle the posting of job ads across both internal and external platforms.
• Office Management: Act as the primary point of contact for building management and vendors, ensuring the smooth operation and cleanliness of our office. Coordinate office maintenance for any facility-related issues, repairs, cleaning, or improvements.
• Vendor Relationships: Negotiate and manage vendor contracts, maintain the office budget, and handle invoices and expenses.
• Telecommunications: Liaise with vendors regarding copiers, telephony, and troubleshoot any related issues.
• Utility Inquiries: Address inquiries related to utilities from our NY sites, such as Verizon and Con Ed.
• Additional Responsibilities: Perform other duties as assigned.

Qualifications:

• Calendar Coordination: Experience in coordinating calendars and scheduling high-level meetings, particularly using Google Calendar across various time zones.
• Communication Skills: Strong verbal and written communication skills, keen attention to detail, and the ability to prioritize multiple requests and deadlines.
• Team Player: Collaborative, highly discreet, and excellent at decision-making.
• Resourcefulness: A flexible, detail-oriented self-starter with strong multitasking abilities and proactive problem-solving skills.
• Digital Proficiency: Comfortable using various digital tools, including Excel, Google Docs, and similar software.

About IBT: IBT Media is a rapidly expanding global digital news organization that provides news and insights to a readership of over 30 million individuals each month worldwide. Through innovations in our newsroom and on our platform, we are engaging a new generation of readers. We offer content that speaks to their interests, analysis that serves their businesses, and insight that helps make sense of a globally interconnected world.

If you are a highly organized, detail-oriented individual with excellent communication skills, and are enthusiastic about joining a global digital news organization, we invite you to apply. Your contributions to our team will be highly valued.

APPLY NOW